Resources
Cleaning scope of work builder: a task list for your building type
Choose your kind of facility and how busy it gets, and this cleaning scope of work builder drafts a room-by-room task list with a frequency on every line. Trim it to fit, print it or save a PDF, and bring it to a free walkthrough.
Request a quoteCall (707) 865-8026
Draft a task list for your building in two choices.
Start with the kind of facility you run, from offices and clinics to warehouses, gyms, churches and apartment common areas, then tell the builder whether its rooms see light, typical or heavy use. It lays out the default cleaning tasks for that building area by area, each with a suggested frequency. Untick anything that doesn’t apply, then print the list, save it as a PDF or send a short summary along with your quote request.
Why every bidder should price one list.
Ask three cleaning companies to price “nightly cleaning” and you get three different ideas of what a night includes. One counts restroom grout, another saves it for a later visit, and a third never mentions the breakroom fridge. The figures that come back can’t be lined up, because each one describes a different building. A written task list fixes the starting point. Hand every company the same pages and each price answers the same question, which makes our bid comparison checklist far quicker to work through.
The list keeps paying off once a company is chosen. Tasks nobody wrote down are the ones that quietly stop: stair rails, entry mats, the ledges above eye level. When each sits on its own line with a frequency beside it, the crew knows it is expected and a supervisor can check it during a quality inspection. Complaints move from “it doesn’t feel clean” to a specific line, and a specific line is far easier to put right.
Using the defaults without copying them blindly.
The defaults give you a frame, not a finished document. Pick the building type closest to yours. A mixed site can run the builder twice, once for the office floors and again for the warehouse or showroom, and combine the two printouts. Set the traffic level by who walks through rather than by headcount alone: a small clinic with a full waiting room works its rooms harder than a larger office where staff rarely leave their desks.
Next, take out what your own people already handle. If staff wash their own mugs, a day custodian empties the lobby bins or a property team looks after the parking lot, untick those lines so nobody prices them twice. Then add what the builder can’t know: a tasting room that hosts weekend events, a server closet the crew must never enter, exam rooms cleaned to the practice’s own protocol, a nursery that needs extra care. Jot those beside the printed list before you share it.
What only a walkthrough can measure.
A task list says what gets done and how often. It doesn’t say how big the job is, and several details only show up when someone walks the building with you:
- Square footage and layout. A corridor of small private offices takes longer than one open floor of the same size.
- Floor types. Carpet, resilient tile, polished concrete and natural stone each need their own machines and refinishing calendar.
- Access and security. Keys or cards, alarm codes, rooms kept locked and the hours the crew may be inside.
- Supplies. Whether restroom paper, soap and liners come from us or from your stock, and which dispensers hang on the walls.
Our guide on how to write a cleaning scope of work covers each of these, plus how to word tasks so they can be checked, how to keep periodic work apart from the nightly routine and how to keep the document current as the building changes. Use the builder for a first draft and the guide to finish it. If you are still choosing who to invite, start with choosing a janitorial company.
Frequencies, and the tools that sit beside this one.
Each line in the builder carries a frequency drawn from published facility cleaning standards, moved one step for lighter or heavier use. To see the same tasks sorted by how often they happen instead of by room, open the cleaning frequency planner. The restroom supply estimator turns your headcount and visitors into a monthly range of paper, soap and liners, and the janitorial cost calculator gives a monthly price range from square footage and nights per week.
From draft list to a written plan.
Whatever you build here is a planning starting point. Press the button under the result and the summary travels with your quote request on this page, so we arrive at the walkthrough already knowing what you want covered. We walk each area with you, confirm the tasks, add the measurements and access details, and send back a written plan with an exact price. Crews work evenings, early mornings or weekends to suit your hours, and supervisors inspect the cleaning against that plan once service begins. Rather talk it over first? Call (707) 865-8026.
A few useful answers
Common questions
Which building types can I start from?
Offices and government offices, medical clinics, dental offices, schools and child care, retail stores, warehouses, manufacturing plants, gyms, churches, auto dealerships, banks and credit unions, restaurant dining rooms and restrooms, apartment and HOA common areas, and the general areas of laboratories. If yours isn’t listed, choose the nearest match and edit the lines.
Can I change the tasks before I print?
Yes. Untick any line you don’t need and it drops out of the printout, the PDF and the summary you send. Write extra tasks or special rooms on the printed copy or in the quote form’s message, and we go over them during the walkthrough.
Does the list cover carpet extraction and high dusting?
Where the building type calls for them, periodic jobs such as carpet extraction and high dusting appear with longer intervals than the nightly tasks. At the walkthrough we look at the actual surfaces and set the dates on the calendar.
What does Arbor do with the summary I send?
We read it before the walkthrough, then use it as the checklist for that visit. The written plan you receive afterwards follows the same areas and tasks, adjusted for what we see on site.